ROI Calculator ​
Interactive Tool
This ROI calculator helps prospects quantify the time and cost savings they'll achieve with YeboLearn. Use it during demos, send to prospects for self-service, or embed on your website as a lead generation tool.
YeboLearn ROI Calculator ​
Calculate Your School's Savings ​
ROI Calculator
Calculate your potential return on investment with YeboLearn
How We Calculate ROI ​
YeboLearn's ROI is based on actual time savings from our AI features:
Time Savings Breakdown ​
| Activity | Traditional Time | With YeboLearn AI | Time Saved |
|---|---|---|---|
| Report Card Comments | 10-15 min/student | 3 seconds/student | 99.7% |
| Lesson Planning | 2-5 hours/lesson | 45 seconds + review | 95% |
| Essay Grading | 5-10 min/essay | 3 seconds + review | 98% |
| Attendance Tracking | 15 min/class/day | Automated | 100% |
| Fee Collection Follow-up | 5-10 hours/month | Automated alerts | 90% |
Conservative Estimate ​
Our calculator uses conservative estimates:
- Only counts 8 hours saved per teacher per month
- Uses $25/hour as teacher hourly rate (often higher)
- Doesn't include reduced administrative burden
- Doesn't quantify improved student outcomes
Real-world savings are typically 2-3x higher than calculator estimates.
Sample ROI Scenarios ​
Small School (200 students, 15 teachers) ​
Monthly Savings:
- Teacher time saved: 120 hours
- Value: $3,000
- YeboLearn cost: $30-80
- Net benefit: $2,920-2,970/month
- ROI: 3,650-9,900%
Medium School (500 students, 35 teachers) ​
Monthly Savings:
- Teacher time saved: 280 hours
- Value: $7,000
- YeboLearn cost: $30-80
- Net benefit: $6,920-6,970/month
- ROI: 8,650-23,233%
Large School (1,000 students, 70 teachers) ​
Monthly Savings:
- Teacher time saved: 560 hours
- Value: $14,000
- YeboLearn cost: $30-80
- Net benefit: $13,920-13,970/month
- ROI: 17,400-46,567%
Value Drivers ​
Direct Time Savings ​
AI Report Card Generator
- Traditional: 10-15 min/student
- With AI: 3 seconds/student
- Savings per class (30 students): 5-7.5 hours
- Value per teacher per term: $125-188
AI Lesson Planner
- Traditional: 2-5 hours/lesson
- With AI: 45 seconds + 15 min review
- Savings per week (5 lessons): 8-20 hours
- Value per teacher per term: $800-2,000
AI Essay Grader
- Traditional: 5-10 min/essay
- With AI: 3 seconds + 5 min review
- Savings per assignment (30 essays): 2.5-4.5 hours
- Value per teacher per term: $250-450
Indirect Benefits ​
Improved Fee Collection
- AI predicts defaults 90 days early
- Proactive intervention increases collection rate by 5-10%
- Value for 500-student school: $50,000-100,000 annually
Reduced Administrative Overhead
- Automated attendance tracking
- Automated parent communications
- Automated reporting
- Value: 10-15 hours/week = $10,000-15,000 annually
Better Student Outcomes
- Early intervention for at-risk students
- Personalized learning support
- 24/7 AI tutor access
- Value: Improved retention, test scores, graduation rates
How to Present ROI to Schools ​
Discovery Questions ​
Ask these questions to calculate their specific ROI:
Current Staffing
- How many teachers do you have?
- How many administrative staff?
- What are typical hourly rates?
Time Spent on Manual Tasks
- How long does report card season take?
- How much time on lesson planning weekly?
- How many hours on attendance tracking?
- How much time on fee collection?
Current Pain Points
- What are your biggest time wasters?
- Where do teachers spend unpaid overtime?
- What causes the most frustration?
Fee Collection
- What's your annual fee revenue?
- What's your collection rate?
- How much gets written off annually?
ROI Presentation Script ​
"Let me show you the math specific to your school..."
Calculate their time costs
- "Your 20 teachers spend about 10 hours each on report cards = 200 hours"
- "At R200/hour, that's R40,000 per term"
- "With YeboLearn AI, that becomes 30 minutes total"
Show the AI savings
- "Our AI generates reports in 3 seconds per student"
- "Teachers review and customize in 5 minutes"
- "You save 199.5 hours = R39,900 per term"
Add up multiple features
- "That's just one feature. Add lesson planning, grading, etc."
- "Total time saved: 400+ hours per term"
- "Total value: R80,000+ per term"
Compare to cost
- "YeboLearn costs $30-80/month"
- "That's R540-1,440/month or R6,480-17,280/year"
- "You're saving R160,000/year in time alone"
- "ROI: 900-2,500%"
Add fee collection impact
- "Our AI also improves fee collection"
- "5% improvement on R3M fees = R150,000"
- "Combined ROI: 1,800-2,600%"
Overcoming Price Objections ​
Objection: "That's expensive" Response: "Let me break this down per teacher. At $30/month for 20 teachers, that's $1.50 per teacher per month. If each teacher saves just 20 minutes per month, at $25/hour that's $8.33 in value. You're getting 5.5x return per teacher, per month."
Objection: "We don't have budget" Response: "I understand. But you're already spending this money - it's hidden in teacher overtime, late nights, and weekend work that isn't being tracked or paid. YeboLearn just redirects that existing cost into something visible and measurable. Plus, our fee prediction feature alone could recover $50,000-150,000 in at-risk fees."
Objection: "We'll wait until next year" Response: "I appreciate that. But consider this: waiting 6 months means your teachers work an extra 200 hours for free. That's $5,000 in uncompensated time - money you can't get back. And every month you wait, you risk more fee defaults. The real question isn't 'Can we afford YeboLearn?' It's 'Can we afford not to?'"
Calculator Tips ​
For Demos ​
- Use their numbers: Ask about their school size, then input live
- Be conservative: Use lower hourly rates to avoid skepticism
- Focus on 1-2 features: Don't overwhelm with all 15 AI features
- Show payback period: "You break even in 2 weeks"
- Compare to alternatives: "PowerSchool costs 5x more with 0 AI"
For Self-Service ​
- Pre-fill defaults: Make it easy to get started
- Provide benchmarks: "Average school: 300 students, 20 teachers"
- Show instant results: Update calculations in real-time
- Allow customization: Let them adjust assumptions
- Provide PDF export: Let them share with decision-makers
For Proposals ​
- Include in every proposal: Make ROI visible upfront
- Customize for their school: Use their specific numbers
- Show 3-year projection: Demonstrate long-term value
- Include testimonials: Prove real schools achieve these results
- Add fee collection impact: This often closes the deal
Next Steps ​
- Use the calculator above to model your school's specific ROI
- Adjust the assumptions to match your reality
- Compare our pricing to competitors
- Book a personalized demo to see the AI in action
Questions? Email [email protected]