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Current Work Overview ​

Real-time snapshot of YeboLearn's active development work, team capacity, and sprint progress. Updated daily during standup.

Last Updated: November 22, 2025 - Sprint 26, Day 4

Current Sprint Status ​

Sprint 26 (November 18 - November 29) ​

Sprint Goal: Launch AI Essay Grading Beta & M-Pesa Integration

Progress:

Committed: 32 story points
Completed: 14 story points (44%)
In Progress: 13 story points (41%)
Not Started: 5 story points (15%)

Days Remaining: 6 days
On Track: Yes ✓

Burndown:

Day 0 (Nov 18):  32 points remaining
Day 1 (Nov 19):  32 points remaining (planning complete)
Day 2 (Nov 20):  28 points remaining (4 points completed)
Day 3 (Nov 21):  23 points remaining (9 points completed)
Day 4 (Nov 22):  18 points remaining (14 points completed)

Ideal Burndown: 18 points
Actual: 18 points (perfectly on track)

Active Features in Development ​

1. AI Essay Grading (21 points total, 65% complete)

Status: In Progress, On Track Target: Sprint 26 Release (Nov 29) Owner: Sarah (UI), John (Backend), Lisa (Testing)

Completed:

  • ✅ Essay submission interface (9 pts)
  • ✅ Database schema and migrations (2 pts)
  • ✅ Gemini API integration (3 pts)

In Progress:

  • 🚧 AI feedback generation and display (5 pts) - 80% done

    • Real-time feedback rendering complete
    • Working on revision history tracking
    • Expected completion: Nov 23

  • 🚧 Teacher review dashboard (5 pts) - 70% done

    • Submission list view complete
    • Grade override in progress
    • Expected completion: Nov 24

Not Started:

  • ⏳ Rate limiting and caching (2 pts)
    • Scheduled to start: Nov 24
    • Expected completion: Nov 25

Risks:

  • ⚠️ Gemini API response time averaging 45s (target: 30s)
    • Mitigation: Investigating caching strategy
    • Impact: May need optimization spike in Sprint 27

Dependencies:

  • ✅ Gemini API quota increased (completed Nov 20)
  • ✅ Design specs for teacher dashboard (delivered Nov 19)

2. M-Pesa Payment Integration (13 points total, 40% complete)

Status: In Progress, On Track Target: Sprint 26 Release (Nov 29) Owner: Mark (Lead), Lisa (Testing)

Completed:

  • ✅ M-Pesa API credentials and sandbox setup (1 pt)
  • ✅ Payment initiation endpoint (3 pts)

In Progress:

  • 🚧 Webhook callback handling (5 pts) - 50% done
    • Callback verification complete
    • Working on database updates
    • Expected completion: Nov 25

Not Started:

  • ⏳ Error recovery and retry logic (3 pts)

    • Scheduled to start: Nov 25
    • Expected completion: Nov 27

  • ⏳ Payment status dashboard (1 pt)

    • Scheduled to start: Nov 27
    • Expected completion: Nov 28

Risks:

  • None currently

Dependencies:

  • ✅ M-Pesa sandbox access granted
  • ⏳ Production credentials (expected Nov 26)

3. API Performance Optimization (5 points total, 20% complete)

Status: In Progress, Stretch Goal Target: Sprint 26 or Sprint 27 Owner: Sarah

Completed:

  • ✅ Performance baseline measurements (1 pt)

In Progress:

  • 🚧 Database query optimization (3 pts) - 20% done
    • Added indexes on student_id, course_id
    • Testing query performance improvements
    • Expected completion: Nov 26

Not Started:

  • ⏳ Redis caching implementation (1 pt)
    • May defer to Sprint 27 if capacity tight

Current Metrics:

  • Dashboard load time: 2.2s → 1.9s (target: <1.5s)
  • API p95 response time: 450ms → 380ms (target: <200ms)

4. Bug Fixes (3 points total, 100% complete)

Status: Complete ✅ Owner: Team

Completed:

  • ✅ Fixed login redirect after signup (1 pt)
  • ✅ Resolved quiz timer accuracy issue (1 pt)
  • ✅ Fixed mobile responsiveness on quiz page (1 pt)

Team Capacity ​

Current Team (Sprint 26) ​

Sarah - Frontend Lead

Capacity: 100% (no PTO, no interruptions)
Allocated:
- Essay feedback UI (5 pts) - In Progress
- Performance optimization (4 pts) - In Progress
Total: 9 points

Completed This Sprint: 11 points
Velocity: On Track

John - Backend Lead

Capacity: 100%
Allocated:
- AI grading backend (8 pts) - 75% Complete
Total: 8 points

Completed This Sprint: 5 points
Velocity: On Track

Lisa - Full Stack

Capacity: 90% (On-call rotation this week)
Allocated:
- Teacher dashboard (5 pts) - In Progress
- M-Pesa testing (3 pts) - Not Started
Total: 8 points

Completed This Sprint: 4 points
Velocity: On Track
Note: Handled 2 production incidents (minor, 30 min each)

Mark - Backend/Integrations

Capacity: 100%
Allocated:
- M-Pesa integration (13 pts) - In Progress
Total: 13 points

Completed This Sprint: 4 points
Velocity: On Track

Total Team Capacity: 390% (3.9 developers) Committed Work: 32 points (within velocity range)

Upcoming Availability ​

Next Week (Sprint 26 Week 2):

  • All team members available
  • No planned PTO
  • On-call: John (rotation)

Sprint 27 (Dec 2 - Dec 13):

  • Mark: PTO Dec 5-6 (2 days)
  • Adjusted capacity: ~30 points

Holiday Planning:

  • Christmas week (Dec 23-27): Reduced sprint
  • New Year's week (Dec 30 - Jan 3): Reduced sprint

Blockers and Risks ​

Current Blockers ​

None - All blockers resolved! 🎉

Recent resolutions:

  • ✅ Gemini API quota (resolved Nov 20)
  • ✅ Teacher dashboard design (delivered Nov 19)
  • ✅ M-Pesa sandbox access (granted Nov 18)

Active Risks ​

Risk 1: AI Response Time Performance

Impact: Medium
Probability: Medium
Description: Gemini API averaging 45s response time (target: 30s)

Mitigation:
- Investigating caching strategy
- Exploring prompt optimization
- May add performance spike to Sprint 27

Owner: John
Status: Monitoring

Risk 2: M-Pesa Production Credentials Delay

Impact: High (blocks production launch)
Probability: Low
Description: Production credentials expected Nov 26, but not confirmed

Mitigation:
- Following up daily with M-Pesa team
- Sandbox fully functional as backup
- Can launch beta without production credentials

Owner: Mark
Status: Monitoring, following up

Risk 3: Sprint 27 Capacity (Holiday Season)

Impact: Low
Probability: High
Description: Team velocity may decrease in December (holidays, year-end)

Mitigation:
- Plan Sprint 27-28 conservatively (25-28 points)
- Front-load critical work in Sprint 27
- Defer nice-to-haves to January

Owner: Team Lead
Status: Planned for

Production Health ​

System Status ​

Uptime: 99.97% (last 30 days) Incidents This Sprint: 2 (both minor, resolved <1 hour)

Recent Incidents:

Nov 21, 10:30 AM - Database connection spike
Severity: P2 (Medium)
Duration: 20 minutes
Resolution: Restarted connection pool, added monitoring alert
Impact: ~50 users experienced slow page loads

Nov 19, 3:15 PM - Quiz submission timeout
Severity: P2 (Medium)
Duration: 45 minutes
Resolution: Optimized quiz save query, added index
Impact: ~20 users unable to submit quizzes temporarily

Performance Metrics (Last 7 Days) ​

API Response Time:
- p50: 145ms (target: <200ms) ✓
- p95: 380ms (target: <500ms) ✓
- p99: 820ms (target: <1s) ✓

Page Load Time:
- Dashboard: 1.9s (target: <2s) ✓
- Quiz Page: 1.2s (target: <2s) ✓
- Course Page: 1.6s (target: <2s) ✓

Error Rate:
- API Errors: 0.3% (target: <1%) ✓
- Frontend Errors: 0.1% (target: <0.5%) ✓

Active Users:
- Daily Active: 2,340 (↑12% from last week)
- Peak Concurrent: 180 users

Deployment Status ​

Last Deployment: Nov 21, 10:00 AM (Sprint 26, Day 3) Next Deployment: Nov 29, 10:00 AM (Sprint 26 Release)

Deployed Features (This Sprint):

  • Essay submission interface
  • Bug fixes (login redirect, quiz timer, mobile UI)
  • Performance improvements (query optimization)

Pending Deployment (End of Sprint):

  • AI essay grading (complete feature)
  • M-Pesa integration
  • Additional performance optimizations

Sprint Forecast ​

Will We Hit Our Sprint Goal? ​

Sprint Goal: Launch AI Essay Grading Beta & M-Pesa Integration

Confidence Level: 85% (High Confidence)

Analysis:

AI Essay Grading:
- 65% complete with 6 days remaining
- On track for completion
- Minor performance concern (response time)
- Overall: 90% confident ✓

M-Pesa Integration:
- 40% complete with 6 days remaining
- Backend work on track
- Waiting on production credentials (not blocking beta)
- Overall: 80% confident ✓

Stretch Goals (Performance):
- May partially complete
- Can defer remaining work to Sprint 27
- Overall: 60% confident (stretch goal, acceptable)

Adjustments:

  • None needed, sprint on track
  • Continue monitoring AI performance
  • Daily check-ins on M-Pesa credentials

Upcoming Work (Sprint 27 Preview) ​

Tentative Sprint 27 (Dec 2 - Dec 13) ​

Planned Features:

  • WhatsApp notification integration (8 pts)
  • AI performance optimization (5 pts)
  • Student progress certificates (5 pts)
  • Offline mode spike (3 pts)
  • Bug fixes and polish (5 pts)

Total: ~26 points (conservative for holidays)

Dependencies:

  • WhatsApp Business API access (applied, pending)
  • Certificate design templates (in progress)

Daily Updates ​

November 22, 2025 (Day 4) ​

Completed Yesterday:

  • ✅ Essay feedback rendering (Sarah)
  • ✅ M-Pesa payment initiation testing (Mark)
  • ✅ Database query optimization (Sarah)

Shipping Today:

  • 🚧 Revision history tracking (Sarah)
  • 🚧 Teacher dashboard grade override (Lisa)
  • 🚧 M-Pesa webhook database updates (Mark)

Blockers:

  • None

Team Notes:

  • John investigating Gemini API performance
  • Lisa on-call, handled minor DB connection issue
  • Sarah ahead of schedule on performance work

Team Morale ​

Current Sprint Satisfaction: 8/10

Positives:

  • ✓ Clear sprint goal and priorities
  • ✓ Good collaboration and pairing
  • ✓ Minimal interruptions
  • ✓ Features coming together well

Areas for Improvement:

  • △ AI performance concern (being addressed)
  • △ Some PR review delays (improved since Monday)

Communication ​

Stakeholder Updates ​

Last Update Sent: Nov 21 (Weekly Email) Next Update: Nov 28 (Pre-Release Briefing)

Key Messages:

  • AI Essay Grading on track for Nov 29 launch
  • Beta will include 100 students, 5 teachers
  • M-Pesa integration ready for sandbox testing
  • Performance improvements showing results

Demos ​

Next Demo: Nov 28, 3 PM (Sprint Review) Attendees: Engineering, Product, Design, Stakeholders

Demo Plan:

  1. AI Essay Grading (Sarah & John - 15 min)
  2. M-Pesa Integration (Mark - 10 min)
  3. Performance Improvements (Sarah - 5 min)
  4. Metrics & Impact (Product - 5 min)
  5. Q&A (10 min)

Status Legend:

  • ✅ Complete
  • 🚧 In Progress
  • ⏳ Not Started
  • ⚠️ At Risk
  • 🔥 Blocked

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